Office Efficiency -
How Technology is here to help - honestly!
To make technology work better in your business, you don't need to spend a fortune or invest in expensive consultants or technical support. Just adopt a common sense approach, take as much advice as you can and choose a supplier you can trust. Here are a few simple ideas to help your business benefit from technology rather than be a slave to it.
Install a multifunctional product - why have a separate fax, copier, printer and scanner when a single product can offer all four functions without quadrupling the cost. Rather than print, then copy, then collate, then staple, purchase one machine which will create the finished document as required.
Network scanning brings the ideal of the paperless office closer, it enhances efficiency, improves productivity and reduces your carbon footprint. It needn't be complex to install or use and it brings real benefits to every business, whatever its size.
The use of colour in documents, whether it's in the production of sales data or an annual report is increasing, with companies reporting an average spend of £1600 per year outsourcing colour printing and copying. By taking a long-term view and adding a colour copier printer to the network, the cost of colour is significantly reduced and the business gains easy access to affordable, high quality, high speed, professional, colour print and copy.
Total print management reduces your printing and copying costs and improves your productivity. For a fixed cost per copy, Weaver can service and support all your networked print and copying devices, leaving you free to get on with your business, not fixing your printers.
Throw out the filing cabinets - by using electronic archiving, rather than traditional storage methods, the whole company can benefit. Firstly, at a basic level, it can free valuable office space by reducing the amount of paper physically held in the building. Secondly it ensures information can be accessed efficiently, since all documents are indexed after scanning and can be retrieved by using a key word. Research has shown that on average, senior managers spend 12 minutes a day looking for documents which have been lost or mislaid, which equates to one whole hour every week - not the most productive way to spend time. Electronic archiving allows information to be shared across the business, and ensures vital documents are at your fingertips.
For more advice on how simple changes can benefit your business, call us on 08456 123858.
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